The Procurement, Materiel Management and Real Property Community Management Office The Professional Development and Certification Program for the Government of Canada’s Procurement, Materiel Management and Real Property Community The Materiel Management Institute of Canada Presented by: Colleen Post Post.Colleen@tbs-sct.gc.ca (613) 941-3865 The Canadian Forum on Public Procurement October 2, 2007 Calgary
The Procurement, Materiel Management and Real Property Community Management Office The Professional Development and Certification Program for the Government of Canada’s Procurement, Materiel Management and Real Property Community The Materiel Management Institute of Canada Presented by: Colleen Post Post.Colleen@tbs-sct.gc.ca (613) 941-3865 The Canadian Forum on Public Procurement October 2, 2007 Calgary
Outline
Professional Development and Certification Program (PDCP)
New Initiatives
Opportunities for Collaboration
Contacts
The Community and Guiding Principles Government based and bilingual Builds on existing government and private sector learning programs and course Supplemented by existing private and public sector certification programs Respects the diversity of the Community and of Departments Recognizes employees’ acquired knowledge, skills and experience Phased-in implementation The PMMRP Community:
Estimated 10,000 public servants and uniformed personnel involved in life-cycle asset management functions: Procurement (P), Materiel Management (MM), Real Property (RP)
16 occupational groups
Guiding Principles of the Professional Development and Certification Program
Developed in collaboration with clients
and stakeholders
Government Based:
It is very important that the Program provide the learning tools for how we do things in Government Phased-in implementation: starting with highest learning priorities
Respects the diversity of the Community and of departments:
It is important that we make the Program flexible enough to allow for the diversity of our Community & the departments they work in:
many are involved solely in one area of expertise (e.g., contracting, purchasing, fleet management, inventory, logistics, etc.) or in a highly unique or specialized subject matter area (e.g., common service provider);
Others are generalists(e.g., regions, agencies);and
Some may have management responsibilities and be classified at various groups and levels (e.g., in departmental HQs or regions, small agencies)
Recognition of acquired knowledge, skills and experience:
So that employees don’t have to start at the beginning
Professional
Development
Update/finalize courses
Certification
Assessment Tools for
Levels II and III
National / International
Liaison Community / Stakeholder Engagement
Ongoing Course Development Professional
Development
Highest Priorities Study
Learning Framework
Core Competency Profile
Communication Tools
Demographic Study
Program Curriculum Community
Driven Program Evolution
Accomplishments In Progress Conception 2006 1998 L
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Certification
Learning Path
Required Courses
Course Deliverers: CSPS / PWGSC
CGSB Standard for Competencies
CGSB Application and Maintenance Handbook
TBS Program Manual
Employees
Managers
TBS PDCP Management Office Departments and Agencies
Advisory Committees Canada School of Public Service
Public Works and Government Services Canada
External Professional Certification Organizations and Professional Institutes (Materiel Management Institute, Real Property Institute of Canada)
Bargaining Agents Working in Collaboration
Roles of Key Players
TBS- PMMRP Community Management Office
To provide strategic direction and central leadership for the collaborative development and implementation of strategies, programs and initiatives to support::
Capacity Building: Demographics, Competency Profile/Assessment Tool, Recruitment, Retention, Succession Planning
Community Development: Courses / e-learning, Standard for Competencies, Certification Program, Research / outreach
Professional recognition: Certification (CFSP, CFSMM)
Contributes to the achievement of government commitments and priorities for ensuring a viable and sustainable trained and professional workforce.
Canadian General Standards Board (CGSB) – Personnel Certification Division
Standards Development (CGSB-192.1-2005)
Certification: Registrar, Certification Body, Knowledge Exam administrator (CFSP, CFSMM)
Accredited by the Standards Council of Canada: offers a variety of programs and services to the public and private sectors, in Canada and around the globe.
Canada School of Public Service / Public Works and Government Services Canada - Professional Development Division
Program Curriculum development and delivery
The Materiel Management Institute of Canada
Program Components and Tools
A Learning Framework and Toolkit to guide employees through the Program
Two components to the PDCP:
Professional Development:
Provides learning opportunities through courses, experience, etc. to develop and enhance competencies, knowledge and skills
Core Competency Profile
Web-based Assessment Tool
Program Curriculum
Certification:
Assesses and credits knowledge, learning and experience achievements and provide professional recognition (CFSP, CFSMM)
Standard for Competencies
Courses Required for Certification / Learning Path
Certification Program Manual
Certification Application and Maintenance Handbook
Assessment Tools
Candidate Achievement Record (CAR), Record of Learning, Knowledge Exam
Professional Development
Develop a Core Competency Profile:
Competencies: the knowledge, skills and attributes necessary to perform successfully in a particular business role within the area of procurement, materiel management and real property
Core - common to all employees
Functional - function specific
Behavioural Indicator Statement: description of observable behaviours required to demonstrate a competency
3 Proficiency Levels: Basic, Intermediate, Advanced
Use the Web-based assessment tool to:
Assess level of proficiency (3 levels) against the profile
Identify knowledge and skills gaps
Review the Program Curriculum Learning Solutions to select courses including e-learning
Develop an Individual Learning Plan
Core Competency Profile
Communication; Creative and Innovative Thinking;
Stress Management; Insight and Judgement;
Integrity, Ethics and Values; Negotiating and Persuading;
Self-Confidence; Service Orientation; Teamwork Personal and Interpersonal
To manage oneself and one’s interaction with others to maintain co-operative work relationships Change Management
Developing Self and Others
Problem Solving and Decision Making
Work Management Leadership and Management
To manage self and others to ensure maximum organizational outputs and personal growth, foster development, change, efficiency and solutions Business Analysis and Cognitive Capacity
Organizational and Public Sector Knowledge
Processes, Procedures and Technology
Risk Management
Strategic Thinking and Visioning Business Perspective
To effectively manage business results Assessment and Planning of Requirements
Acquisition
Operations, Use, Maintenance and Management
Disposal
Functional
To perform the specific work of the procurement, materiel management and real property business roles in the life-cycle management of assets Competencies Competency Clusters and Definitions
Certification Requirements
Training:
The candidate must take mandatory courses and may request an equivalency (full or partial) for the other courses required for Certification Level I and for Level II
Knowledge:
The candidate is assessed on the Behavioural Indicator Statements and the Knowledge Requirements outlined in the Standard for Competencies, through an exam:
Level I: Multiple Choice Exam
Level II: Case Studies
Level III: To be determined
Experience:
The candidate must meet the Experience Requirements and the Years of Experience outlined in the Standard for Competencies and complete Candidate Achievement Records for 10 of the Competencies
Level I: 3 years experience, 2 of which must be in the federal government
Level II: 5 years, 4 of which are at the federal level and 2 are as a supervisor, team leader or in program management related functions
Level III: 10 years, 5 of which are as a manager, 3 of the 5 at the federal level
Certification Designation:
Certified Federal Specialist in Procurement (CFSP)
Certified Federal Specialist in Materiel Management (CFSMM)
Certification Maintenance and Re-Certification (every 5 years):
Certification persons must participate in prescribed activities to ensure continuous professional development
Courses for Certification - Procurement Level 1
Courses for Certification – Materiel Management Level 1
The Materiel Management Institute of Canada
What is the MMI?
A national non-profit association dedicated to developing and promoting the professionalism of the procurement and materiel management functions within the federal government of Canada.
Key Objectives:
To provide professional development opportunities to enhance performance of procurement and materiel management specialists
To provide a forum for the exchange of ideas and experiences among specialists
To serve as a consultative body on matters that impact the federal government’s assets and acquired services
To promote and support the TBS Professional Development and Certification Program
To collect and distribute information on the organization and administration of procurement and materiel management within public and private sectors
To collaborate with other Institutes and Associations in the study of topics of mutual interest
Governance Structure:
Governed by a Board of Directors, including Regional Directors across Canada
President: Mr. Jacques Labonté, Director, Materiel Management, Public Works and Government Services Canada
The Materiel Management Institute of Canada
Activities:
Annual Materiel Management National Workshop (MMNW):
May – Ottawa (since 1990)
Provides pre and post workshops on courses recognized by the TBS Professional Development and Certification Program
Annual Regional Materiel Management Workshops:
Fall – East and West (various cities)
Morning Briefing Sessions:
To keep specialists up-to-date on topics of current interest
Awards:
To recognize exemplary contributions by individuals and teams
To demonstrate the value, importance and professionalism of the procurement and materiel management functions
Four categories, including the Materiel Management Institute Student Award
Information Sharing:
Staying in Touch Magazine and monthly e-broadcasts
Website:
job postings, events, related links, presentations from workshops
New Initiatives
TBS- PMMRP Community Management Office
Community Management Office for the federal government PMMRP Community (formerly Professional Development and Certification Program Management Office)
Recruitment / job fairs
Outreach to post-secondary institutions and professional designation / development organizations
The Materiel Management Institute of Canada
Assume responsibility for the organization of joint conferences, workshops, trade fairs, career fairs
Expansion of Regional Directors and support groups:
All provinces, territories
Marketing MMI:
Promotional Material / participation at events
Nationally and internationally
Portfolio Outreach:
Identify and partner with like-minded organizations
Foster international relations
Opportunities for Collaboration
TBS - PMMRP Community Management Office
Recognition of courses provided by external professional designation organizations, universities and training organizations, e.g.:
PMAC
Algonquin College
Sprott School of Business
NIGP
UPPCC
Development of curriculum / maintenance requirements for Certification:
PMAC Strategic Round Table
NIGP
Outreach
Secondary / Post Secondary institutions
Canadian Supply Chain Sector Council
UPPCC (Canadian Representative)
Other governments / levels of government
The Materiel Management Institute of Canada
Organization of Conferences / Learning Events with other professional designation / development organizations
Promotion of educational, professional development and certification programs available in Canada:
Website
Conferences / learning events
Contacts
Treasury Board of Canada, Secretariat - Professional Development and Certification Program for the Procurement, Materiel Management and Real Property Community:
www.tbs-sct.gc.ca/pd-pp
The Materiel Management Institute of Canada:
www.mmi-igm.ca
Canadian General Standards Board (CGSB):
www.ongc-cgsb.gc.ca
Canada School of Public Service:
www.myschool-monecole.gc.ca
Public Works and Government Services Canada (PWGSC):
www.tpsgc-pwgsc.gc.ca
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